The DA Form 638 is a document used by the U.S. Army for recommending awards and decorations for service members. It facilitates the nomination process, ensuring that individual achievements are recognized appropriately. This form is essential for maintaining a record of awards and for processing nominations in accordance with Army regulations.
Filling out the DA 638 form can be a straightforward process, but many individuals make common mistakes that can delay the award nomination. One prevalent error is the omission of essential personal information. Fields such as the name, rank, and Social Security Number (SSN) must be filled out accurately. Leaving out any of this information can lead to significant delays in processing, as the form cannot be properly reviewed without complete identification.
Another frequent mistake involves the failure to provide a clear reason for the award. Section 12 requires a detailed explanation of the achievements that warrant the recognition. Simply stating “good service” or “helpful” does not suffice. Specific examples of meritorious acts or service should be included to strengthen the nomination. This section is critical, as it forms the basis for the recommendation.
Additionally, many nominators neglect to check the appropriate boxes regarding interim or posthumous awards. Section 12b and 12c require a simple yes or no response. Failing to indicate whether the award is interim or posthumous can lead to confusion and miscommunication within the review process. Such oversights may result in the form being returned for corrections, which can be frustrating for all parties involved.
Finally, individuals often forget to include signatures where required. The DA 638 form has multiple sections that necessitate signatures from various authorities. Without these signatures, the form cannot be processed. Ensuring that all necessary parties sign off on the document is essential for timely approval. Each of these mistakes can hinder the award process, so careful attention to detail is crucial when completing the DA 638 form.
Completing the DA 638 form is essential for nominating individuals for military awards and decorations. This process involves providing accurate and detailed information to ensure the nomination is properly considered. Following these steps will help streamline the completion of the form.
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The DA Form 4980-14, also known as the Army Commendation Medal Certificate, serves a similar purpose to the DA Form 638. Both documents are used in the process of recognizing and awarding military personnel for their achievements and service. The DA Form 4980-14 is specifically designed to commemorate the awarding of the Army Commendation Medal, providing a formal certificate that highlights the recipient's contributions. This form includes details such as the recipient’s name, rank, and unit, along with a citation that summarizes the meritorious acts for which the award is given.
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The DA Form 4980-18, or the Army Achievement Medal Certificate, shares similarities with the DA Form 638 as both are integral to the awards process within the Army. The DA Form 4980-18 is utilized to formally recognize soldiers for their outstanding achievement or service that does not meet the criteria for a higher award. Like the DA Form 638, it requires information about the recipient, including their name and unit, and includes a citation that details the specific achievements being recognized. Both forms aim to honor service members and provide a tangible acknowledgment of their contributions.
The DA Form 7500, known as the Military Outstanding Volunteer Service Medal Certificate, also parallels the DA Form 638 in its function of recognizing exemplary service. This form is specifically for those who have made significant contributions through volunteer work. Similar to the DA Form 638, the DA Form 7500 requires the inclusion of the recipient's details and a citation that describes their volunteer efforts. Both forms emphasize the importance of recognizing not only military achievements but also the impact of service members in their communities.
Lastly, the DA Form 638-1, which is an earlier version of the DA Form 638, also serves a comparable role in the awards process. While it has been replaced by the current DA Form 638, it was previously used to recommend individuals for various military awards and decorations. The structure of DA Form 638-1 was similar, capturing essential details about the soldier, the award being recommended, and the justification for the award. Both forms aim to document the achievements of service members and facilitate the awards process within the military framework.
When filling out the DA 638 form, there are important dos and don'ts to keep in mind. Following these guidelines can help ensure that the process goes smoothly.